
What AI tools do small businesses need?
Jul 25, 2025Here's the thing about AI tools that nobody talks about - most of them are built for people who have time to learn them. But when you're running a business and wearing 47 different hats, who has hours to figure out complex workflows? My community tests hundreds of AI tools (yes, really), here are the 5 that actually made my life easier instead of more complicated:
1. Wispr Flow - For people who think faster than they type This one changed everything for me. Instead of struggling to get thoughts into emails or content, I just talk and it creates perfectly written text. I'm saving 2+ hours daily just on email alone.
2. Claude - Your strategic thinking partner Think of Claude as that smart colleague who helps you think through problems. I use it for everything from content strategy to troubleshooting client challenges. It gets context in a way that feels genuinely helpful.
3. ChatGPT Custom GPTs - Built for your specific business Instead of starting from scratch every time, I have Custom GPTs trained on my business processes. One for email templates, one for content planning, one for client onboarding. It's like having a team that knows exactly how you work.
4. Loveable - For when you need something built quickly As someone who can barely figure out website updates, having an AI that can actually build functional websites and apps is mind-blowing. Perfect for quick landing pages or client projects.
5. Ideogram - Graphics that don't look AI-generated Finally, an AI image tool that creates visuals that look professional, not obviously artificial. Great for social media, presentations, or any visual content you need quickly.
Here's what I learned: The best AI tools solve ONE specific problem really well. You don't need to master everything - just pick the tool that fixes your biggest time drain. We're all figuring this AI thing out together, and honestly, the goal isn't to use every tool available. It's to use the right tools consistently.
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